Job Applicant Data Privacy Policy

Adform's commitment towards job applicant personal data processing and control
  • Introduction
  • Personal data processed by Adform
  • Legal basis for processing
  • Recipients of your personal data
  • Transfer of your personal data to a third country outside of EU and EEA
  • Storage of your personal data
  • Your rights as a data subject
  • Filing of complaint
  • Changes to this Privacy Policy

Introduction

When you apply for a vacancy at Adform A/S or any of its subsidiaries (“Adform”), Adform will collect and process personal data on you as a job applicant, including storage of your job application, your CV and other relevant material in case a relevant vacancy occurs in the company in the future, unless you do not give your explicit consent to Adform's storing of your application, CV and other relevant material for the latter purpose. Such data will be deleted automatically after 6 months following your application.

 

Adform kindly requests that you only submit personal data about yourself in your job application, CV or other relevant material you choose to provide to us, to the extent such information is relevant for the specific position you are applying for. For this reason, please do not include information on your personal identification numbers (CPR, national identification number, tax identification number, national insurance number and similar, passport number and other similar identity numbers applicable in different EU regulations, hereinafter – Personal Identification Number) in the submitted documents and consider whether there is any other personal information, such as health information, information on family relations or similar, that is not necessary for Adform's recruitment process.

Personal data processed by Adform

Adform processes the personal data you have provided to us by submitting your job application, CV and other relevant material (such as diplomas, references, etc.), and personal data that are collected from third parties for example, via LinkedIn, an online search or a former or current employer that, on the basis of your consent, has provided Adform with a statement for recruitment purposes.

Recipients of your personal data

Adform may disclose personal data about you to certain third-party recipients, such as intra-group companies or service providers in relation to the recruitment process. Such parties will only process personal data about you on behalf of Adform and in accordance with the instructions given by Adform. Thus, these third party recipients are not permitted to process your personal data for their own purposes. Adform uses certain service providers (processors) which process your personal data on our behalf.

Transfer of your personal data to a third country outside of EU and EEA

Your personal data may be transferred to countries outside of the EU/EEA (third countries).

 

Adform shall ensure that any third country transfer is carried out in accordance with the applicable data protection legislation, including the GDPR. This entails that transfers of your personal data to third countries can only take place if the transfers are subject to an established adequate level of protection in accordance with Chapter V of the GDPR. Adform may transfer your personal data to the following third countries:

Third country

Legal basis for the transfer

United Kingdom

Performance of a contract

United States

Performance of a contract

If you have any questions in relation to third country transfers or if you wish to receive a copy of the appropriate or suitable safeguards regarding transfers of personal data pursuant to Articles 46, 47 or 49(1)(second subparagraph) of the GDPR, you are welcome to contact Adform's DPO by sending an email to [email protected].

Storage of your personal data

Adform will store your job application, CV and other relevant material for 6 months if you are not chosen for the vacancy you applied for, and if you have given your consent to such storage. Hereafter, your personal data will be deleted.

If you have not given Adform your consent for the storage of the documents, these will be deleted at the soonest possible date.

Your rights as a data subject

During the recruitment process, or if your job application, CV and other relevant material is stored for future recruitment purposes based on your consent, you have the right to access the personal data Adform processes about you.

Furthermore, depending on the circumstances you also have the right of rectification of your personal data, erasure, restriction of the processing of your personal data, data portability and the right to object against the processing of your personal data.

If you wish to exercise any of the above-mentioned rights, you are welcome to contact Adform's Data Protection Officer by sending an e-mail to [email protected].

Filing of complaint

If you wish to file a complaint regarding Adform's processing of your personal data, you can contact Adform's Data Protection Officer by sending an email to [email protected].

Further, as a data subject you have the right to lodge a complaint about Adform's processing of your personal data with [your local Data Protection Authority (http://ec.europa.eu/justice/article-29/structure/data-protection-authorities/index_en.htm)]

Changes to this Privacy Policy

This Privacy Policy ("Privacy Policy") will be updated on a regular basis and when necessary due to changes in applicable law. The Privacy Policy will always include information on the effective date of the most recent version. To the extent, the changes of the Privacy Policy are regarded as material and significant, you will be expressly informed hereof, for example, on Adform's website.

Effective date of the recent update of this Privacy Policy:

28/05/2021

Previous Policy:
From 25 May 2018 to 27 May 2021, the following policy applied